Gusto

Since our platform has an integration with your payroll provider, we can automate the process for sending ongoing employee contributions. 

Gusto offers a 360° level of integration.

This guide will help you set up your Gusto integration and help you understand your specific responsibilities for the proper administration and submission of payroll files.

Is My Version of Gusto Compatible With the Integration? 

Gusto offers several products that have similar names. Below is a list of the integration-compatible product/version names offered by Gusto. 

Supported

• Gusto (Simple, Plus, or Premium)

Not Supported

• Gusto Embedded (this includes any business or organization that uses a platform powered by Gusto Embedded)

Note: Please visit https://gusto.com/product/pricing for more information on your Gusto product. 

What Is a Payroll Integration and How Does My Integration Work?

A payroll integration is a process in which we will receive demographic information about your employees and their payroll contributions via an automated feed directly from Gusto on each pay date.

Your integration is a 360° automated integration. This is a two-way integration in which the program will automatically receive certain information about your company and employees from your payroll system, process employee contributions to the program, and automatically send your employees’ selected savings rate elections from their employee portal to your payroll provider.

How Do I Initiate My Integration Setup?

To connect your Gusto integration, please verify that you are registered to your Gusto account as a “Primary Admin” or “Full Access Admin.” Then, follow the below steps:

1. From your employer portal, go to the “Contributions” tab and select the gear icon.
2. This will bring you to the “Payroll Setup” page. Select the Connect to Gusto button. 
3. Sign in to your Gusto account. 
4. Confirm you would like to connect to Gusto and share data with the state program and vice versa.

Note: If you have multiple pay groups, please set up the pay schedule name of each pay group in Gusto. Keep in mind this is not required when setting up the pay group in Gusto but is required for the integration to function as intended.

Once the connection has been established, you will see that your Gusto integration is “ON.”

There may be a few action items for you to complete along the way. Prompt completion of these items is crucial to ensure a timely setup.

What Are My Responsibilities if I Have an Active Payroll Integration? 

Our ability to successfully process your payroll files and administer your integration depends on you. It is your responsibility to:

Add/Edit Pay Groups 

• Ensure that any pay groups in your payroll system are also set up in the program and vice versa. 

Employee Status Changes - Payroll System

• Maintain complete, accurate, and up-to-date employee information within your payroll system—including date of birth, social security number, and email address/phone number. 
• When a new employee is hired, it is your responsibility to add them to the employer portal. If an employee is terminated, it is your responsibility to update the employee's status to "terminated."

Pay Frequency/Schedule Changes

• Report any pay frequency or pay schedule changes to the state program. 
• When connected to an active integration, all pay group updates will be blocked. Please reach out to [e-mail] so we can update this information in your account.

Review Payroll Data

• We rely on you to provide us with correct, updated, and complete data about your employees and their contributions. Regular audits and spot checks of the data provided to us will help you quickly identify and rectify any discrepancies.

What Is Handled if My Company Has an Active Payroll Integration?

State IRA Contributions

• Set up and maintain certain deduction/earnings codes within your payroll system. Because the state program manages the codes, we will notify you directly if a change is needed.

Employee Savings Rates - First Integrated Payroll

• Four business days prior to your first pay date, we will use the employee savings rates in the employer portal to set employee elections in your payroll system.
• Note: For employees that have an address in a different state than the state the business operates in, the payroll integration will not add or update their savings rates in the payroll system. Savings rates will only get updated for people with a work address located in the state with the auto-IRA program. 

Employee Savings Rate Updates

• Ongoing savings rate changes made by eligible employees will be set in your payroll system within two business days.

Processing Contributions

• Employee savings rates are updated in the employer portal by the integration shortly after you run payroll in your payroll system. Even if you process your payroll early, the program will not process the contributions file before the actual pay date.

How Do I Disconnect My Integration?

To turn this integration off, simply select Disconnect under the integration status in your employer portal.

If you change payroll providers, it is your responsibility to inform us so that we can work with you to disconnect your integration and assess whether integration with a different payroll provider is available. Please reach out to [e-mail] for assistance.

If you disconnect your integration and another integration is not available, you are responsible for sending contributions manually each pay period.

Are There Any Reasons Why My Company Might Not Be Eligible for an Integration?

There are some company features that currently prohibit the use of this payroll integration, including:

• There are multiple logins with Gusto
• The funding source is either paper check or ACH push
• There are multiple pay groups, one of which consists of only ineligible employees

If you need further assistance or have questions about the integration please contact [e-mail].